home *** CD-ROM | disk | FTP | other *** search
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- #########
- #### ####
- ####
- ####
- #### #### tm
- #### #### ###
- #### #### ###
- #### #### ###
- ########### #######
- #### ###
- #### ###
- #### ###
- #### ###
-
-
-
-
-
- CK A Program To Report On Your Income And Expenses
-
- CK Program and Manual Copyright 1985, 1987 by
- David M. Alexander
-
-
-
- NO WARRANTY
-
- THERE ARE NO WARRANTIES OF ANY KIND ON CK, INCLUDING, BUT NOT
- LIMITED TO NO WARRANTY OF FITNESS AND NO WARRANTY OF
- MERCHANTABILITY. WHEN YOU USE CK, YOU USE IT AT YOUR OWN
- RISK. IF ANYTHING GOES WRONG, YOUR NUMBERS DON'T COME OUT
- RIGHT OR WHATEVER, IT IS YOUR RISK NOT MINE. IF YOU DON'T
- AGREE TO TAKE THIS RISK AND RELIEVE ME OF ANY LIABILITY, THEN
- DON'T USE CK. THIS PROGRAM "AS IS". AT THIS PRICE, IF ANYTHING
- GOES WRONG, THE RISK IS YOURS. IF ANY PART OF THE PROGRAM IS
- DEFECTIVE YOU, NOT I, ASSUME THE ENTIRE COST OF SERVICING
- OR REPAIR.
-
-
- No one has ever told me that CK did anything
- "bad" or gave the wrong numbers, but I don't want there to be
- a first time at my expense. -- David M. Alexander
-
- print by telling your word processor to
- print the file CK.DOC or by typing
- A>COPY CK.DOC LPT1: [return]
-
- CK is a Trade Mark of David M. Alexander
-
- MS DOS is a Trade Mark of Microsoft, Inc.
-
- This manual is copyrighted by David M. Alexander 1985, 1987, 1988
-
- All of the programs beginning with the letters CK and
- referred to in this manual are copyrighted by David M. Alexander
- 1983. No part of this manual or these programs may be copied
- without the written permission of David M. Alexander.
-
- CK tm owned and written by David M. Alexander
- 2600 El Camino Real #506
- Palo Alto, CA 94306
- 415-857-9233
-
- NO WARRANTY -- There is no warranty of merchantibilty, fit-
- ness or any other warranty with this program. By using the
- programs, user assumes all risks of use. In short, if your
- numbers come out wrong, only you and not Alexander
- are at risk. Registration Fee: $25.00
-
-
-
-
-
-
-
- i
-
-
- TABLE OF CONTENTS --- PAGE NUMBERS
-
- SECTION I -- BASIC INFORMATION * * * * * 1 - 6
-
- (A) Overview Of The Program; (1 - 2)
- (B) Hardware Requirements; (3)
- (C) Why I Wrote This Program; (4 - 6)
-
-
- SECTION II -- GETTING READY TO RUN CK * * 7 - 16
-
- (A) General Rules; ( 7 - 10)
- (B) Copying The Programs Onto Your Disks; (11 - 14)
- (C) All About The Main Menu; (15 - 16)
-
- ---- Shareware CK.DOC ends here ---
-
- SECTION III -- RUNNING CK THE 1ST TIME * 17 - 28
-
- (A) Setting Up Your Income & Expense Codes; (17 - 19)
- Sample Set Up Session; (20 - 24)
-
- (B) Listing Your Checking Accounts; (25)
- Sample Listing Session; (26 - 28)
-
-
- SECTION IV -- EVERYDAY USE OF CK * * * * 29 - 81
-
- (A) Entering Your Check Stubs & Deposits; (29 - 45)
- Printed Audit Trail --------------- 29
- Which Account To Use -------------- 29
- Biggest & Smallest Check Numbers -- 30
- Add Data To New Or Old Report? ---- 30
- Name Of File To Hold Data --------- 30
- Beginning & Ending Dates ---------- 31
- Erasing An Entry ------------------ 38
- Data Entry Summary ---------------- 38
- Reconciling With Bank Statement --- 38-45
-
- Sample Entry Session; (46 - 52)
-
-
- ii
- TABLE OF CONTENTS
-
-
- (B) Looking At Entries & Correcting Typos; (53)
- Sample Correcting Session; (54 - 58)
-
- (C) Creating Your Reports; (59 - 64)
- & Printing Checks
- Sample Report Creation Session; (65 - 68)
-
- (D) Year To Date Report Of Income & Expenses; (69 - 71)
- Sample Year To Date Session; (72 - 75)
-
- (E) How To Print Your Reports; (76 - 78)
-
- (F) Adding Several Files Together; (79)
- Sample Adding Session; (80 - 81)
-
-
- SECTION V -- PROGRAM DETAILS * * * * * * 82 - 89
-
- (A) How CK Works; (82 - 85)
- (B) How To Break The Program; (86 - 89)
-
-
- iii
-
-
- READ THIS FIRST
-
- Before you do anything else, PRINT this manual.
- Next, before you do anything else, READ the manual.
-
- To use the program you: first, have to set up your income
- categories; second, you have to set up your checking account
- list; third, you have to enter income and expense data;
- fourth, you have to create your reports and fifth you have
- to print your reports.
-
- Codes for deposits always end in a slash, e.g. fees/ or
- salary/ or int/ for fee, salary or interest deposits. Codes for
- debits never end in a slash. Thus, RENT may be the code for
- rent you pay and RENT/ can be the code for rent you receive.
-
- The best way to print your reports is by telling your
- word processor to print the CK report disk file. Another way
- to print your reports is to type A>copy 1-93.CAT LPT1:
- to print the file 1-93.CAT.
-
- If you have a hard disk, put the CK programs in their
- own subdirectory and run the program from the hard disk.
-
- When entering data, if you are asked for a check number
- for an entry for which you have no real check number, e.g. a
- bank charge, bank interest, deposits (if your deposit slips
- are not numbered) just make up a number---9000, 9001, whatever.
-
- !! IMPORTANT !!
-
- If you don't already have one, you MUST create a
- file called CONFIG.SYS on your boot disk. Here's how:
- C:\> COPY CON: CONFIG.SYS
- FILES=20
- BUFFERS=20
- ^Z [CONTROL Z THEN RETURN]
- one file(s) copied
- C:\>
-
- Now, REBOOT (press Control And ALT and DEL keys all at once)
- your system so that DOS can read the CONFIG.SYS file.
-
- If your screen cannot be read, you may be using a Leading Edge
- with a monochrome screen or you may have a monochrome screen
- attached to a color monitor. Go to the section of the manual
- dealing with color setup and set the colors to Bright White (15)
- on Black (0).
-
-
- iv
-
-
- WHAT'S NEW
-
- Beginning with Ver. 3.14, CK will display your income and
- expense codes while you enter your check and deposit data. Now,
- if you have a code PHONE for telephone expenses and if you type:
- 45 phne, that is you make a typo, CK will notice the typo, will
- tell you that it did not find your code 'PHNE', and then it will
- print a list of your income and expense codes starting with the
- first code beginning with the letter "P".
-
- You can press return to cycle screen by screen through all
- of your codes or you can press escape (esc on most keyboards) to
- return to data entry. If you enter a code 20 YYY and you have no
- codes beginning with the letter "Y", CK will display your codes from
- the beginning.
-
- If your list of codes which appear in the input module when you
- enter an unknown code are not in alphabetical order, then you need to
- cause CK to create a new .ABV file.
-
- Here is how you do that: Press "E" on the main menu to
- display your Expense codes. When that module comes up on screen,
- press "D" to display your codes. Enter your expense code name,
- EXP or whatever. Your codes will appear on screen. Now, press
- "C" to change a code. Enter a number between 1 and 70, it is not
- important which one. "1" is fine. Press Return. Next, press "Q"
- to quit the module. CK will automatically create a new .ABV file.
- From now on your codes will appear alphabetically on the screen if
- you enter an unknown code in the enter checking account data module.
-
- Beginning with Ver. 3.17 I have added several features/changes.
- In the Enter Data Module (D on the Main Menu) I have simplified the
- mechanism to change an entry. Previously, if at the Name? line, the
- user would type /1 to go back to the first field, the check number.
- Now the user does not need to type a slash. You need only type 1
- followed by a return and you will be given the chance to change
- the check number.
-
- If you type LOOK in the Data Entry module to look at a previous
- entry, you can additionally change the account number as well as
- all the other attributes.
-
- v
-
- The reconsile module now works a little differently. If you
- have broken a check or a deposit into several entries, for
- example 1500.1, 1500.2 and 1500.3 for three entries on deposit
- slip 1500, the reconsile module now adds all three up auto-
- matically, displays the total, and gives you the opportunity
- to individually review each of the three entries for accuracy.
-
- All of the menus have been modified for greater clarity.
- The menus listed in the body of the manual may no longer match
- the screen displays. For example, "X" is only used now to exit
- to DOS. Everywhere else, "Q" is used to Quit a portion of a
- module. Thus, you Q to Quit the reconsile menu and only X to
- Exit directly to DOS.
-
- Beginning with version 3.18 you can browse through your checks
- in the Look module. Press "L" at the main menu. Display some
- checks. Press "C" to change a check. Give the check number to change.
- When the check is displayed, a space bar will display the next check
- in your file. A "P" for Previous will display the previous check
- in your file.
-
- Also starting with Version 3.18, the reconsile portion of the
- Data Entry module will show you if you have listed the check
- as Cleared or Uncleared. Thus, you can "browse" through your list
- of checks indicating whether a check has cleared or not cleared, and
- you will be able to see how you answered that question the last time
- it was asked.
-
- Ver. 3.19 has several major improvements:
-
- (1) Entries with decimal points: If your last check was
- was 2000 and you press ENTER at the Check Number question, CK will
- automatically enter 2001 as the current check number. Sometimes you
- will break a check into pieces, for example, one check may cover
- principal, interest, taxes and insurance and you will want to break
- it into four different entries, say 2010.1, 2010.2, etc.
-
- If you have manually entered check number 2010.1, then the
- next time you get to the check number question, ENTER will
- automatically bring up 2010.2. If you are at 2010.9, ENTER will
- automatically bring up 2011.1.
-
- vi
- (2) Copying the amount and code: At most questions, pressing
- ENTER or RETURN will automatically copy the entry from the last
- check into this one. This does not happen at the Check Amount &
- Code question. If you want to duplicate your Check Amount & Code
- entry, you can now do so by pressing a "Control C" (C for Copy)
- while at the "Amount & Code" question. A "heart" symbol will
- appear on the screen. Press ENTER and the amount and code from
- your most recent entry will be copied into the current entry.
-
- (3) Tagging Entries: You may want to "tag" certain checks
- and deposits for copying to a separate file. For example, you may
- use the Group entry to classify all your checks or deposits as
- taxable, non-taxable, deductable and non-deductable. But, at the end
- of the year, you might want to create a separate file of all of your
- auto related expenses. To do this, you can type "D" at the Main
- Menu, call up the file of checks you wish to work with, and use
- the LOOK function to browse through the file of checks. Each time
- you see an auto related check, for example, insurance, gasoline,
- repairs, tires, etc., you can "Tag" that check to be copied
- to a separate file where it can be sorted into detailed reports.
-
- You "tag" an entry by calling up the Group question dealing
- with that check or deposit. You can go back to the Group question
- by typing "LOOK" then entering a check number (e.g. 2010). That
- check will be displayed and can be changed. Press "4" for the Group
- entry. Now press a Control T (T for Tag). A "paragraph" symbol
- will appear on screen. Press ENTER. The Group entry will now appear
- in inverse video. To untag, repeat the process. Use the space
- bar and "P" to browse forward and backward through your file, tagging
- checks and deposits as you go.
-
- When you quit the program, you will be asked for a file
- name to write the tagged entries to. If you press ENTER without
- giving a file name, tagged entries will be written to a file called
- "JUNK". If you give the name of an existing file, you will be
- prompted to add these tagged entries to the end of that old file.
-
- The file of tagged items which you create can be dealt with
- like any other CK file. It can be sorted, added, edited, etc.
- just like any other CK file which you created.
-
- When you quit the "Data Entry" module, all tags are
- automatically removed from your original file.
-
- 3.30 add a "point and shoot" list of your payee names. As
- you enter your names, you can add them to this list. Later, if you
- have added "Eisenhower, James" to the list, you can type "eis" ENTER
- and the cursor will rest on that name in the list. Press ENTER again
- and the entire name will be automatically added to your check.
-
- vii
-
- LISTING OF SELECTED ERROR MESSAGES
-
- Error #7: Out of Memory. Your file was too big to fit into
- the memory in your machine. Remove some memory resident programs
- and/or add more memory to your computer.
-
- Error #9: This may occur if a record in your CK data
- file has been "trashed" by your system. If strange garbage
- values get entered into one of the fields in the trashed record
- they can be out of range of what the program expects to see and
- thus may generate this error. If this happens go to your backup
- copy of your .CKD data file.
-
- Error #14: Similar to Error #7 above.
-
- Error #24: Device Time-out. Your computer has tried to send
- data to a printer port and did not receive an acknowledgement within
- the specified time. Try setting the DOS MODE command to ignore
- time-out errors. ( Example C:\DOS> MODE LPT1: 132,,P ).
-
- Error #25 or #27: Device Fault. This usually means that your
- printer ran out of paper or out of ribbon or was turned off.
- Essentially, it means that the printer told the computer that it
- could not continue to function.
-
- Error #57: Device I/O error. Again, a hardware problem has
- occurred usually in connection with communication with either a
- disk drive or a printer.
-
- Error #61: Disk full. Delete some files to make more room
- on the disk.
-
- Error #63: This error occurs when some of your data in a disk
- file has been trashed by your machine. The program expects to find
- a particular value in a file and the value is instead a zero
- because the record was damaged. This zero is unacceptable to the
- program and it generates a "bad record number" error. Use the
- back-up copy of your file.
-
- Error #67: Too many files open. Again, this will occur
- if you do not create a CONFIG.SYS file in the root directory
- which file contains FILES=20 and BUFFERS=20.
-
- Error #68: Hardware is unavailable. E.G., you tried to write
- to a printer on LPT2 and you don't have an LPT2.
-
- Error #71: Disk drive not ready. The drive door is open
- or there is no disk in the drive
-
- Error #72: Disk error. Something is wrong with the disk.
- It may have bad sectors or not be formatted or the like.
-
- viii
-
- Error 74: You have given the wrong disk drive letter for
- the location of your CK files. For example, if you have only
- drives A, B and C and you gave CK the letter D as the drive where
- your CK files would be stored, you would get this error. Solution:
- erase your file DISKDRVE. Then, when asked, give CK the proper
- disk drive letter.
-
- viii
-
- CREATING A SUBDIRECTORY ON YOUR HARD DISK
- INSTALLING CK
-
- A>C: [enter]
- C>cd \ [enter]
- C>prompt $p$g [enter]
- C:\>md ck [enter]
- C:\>cd ck [enter]
- C:\CK>copy a:*.* [enter] [copies all ck files on ck prog disk]
- C:\CK>ckzip [enter] [decompresses the ck program]
- Disk Drive To Store Your CK Files?
- C [enter]
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- ix
- .RR L--!----!----!----!----!----!----!----!----!----!-------------R
-
-
-
-
- SECTION 1
-
- WHAT'S IT ALL ABOUT?
-
-
- (A) OVERVIEW OF THE PROGRAM
-
- WHAT CK tm DOES
-
- Ck keeps track of all of the money that you receive and
- all of the money that you spend.
-
- You tell CK the money you spent and received, the category
- of expense, the date you spent it, who you paid it to, the check
- number, if you want, a narrative description of what it was
- for and a cross reference group, like "tax deductable".
-
- CK will prepare a report telling you
-
- (1) how much you spent on each item in your list of
- expenses and how much you received in every category of income.
-
- (2) how much you paid any person during any given
- month or quarter or year.
-
- (3) how much you spent and received on any given
- date;
-
- (4) what your balance was on every day during the
- period;
-
- (5) how much you spent all year on everything and
- how much you received all year from everyone.
-
- (6) how much you spent for any group of expenses
- like tax deductable automobile or all tax deductable expenses.
-
- CK prepares written reports arranging your income and
- expenses by
-
- check number
- date
- payee name
- amount
- category of income and expense
- cross reference group
- year to date summary
- stacked bar chart of income and expenses
-
- 1
-
- Sec. 1 A Overview -- What CK Does
-
- CK can print checks directly on the printer.
-
- Each report can keep track of up to nine different
- checking accounts.
-
- Each report subtotals all the the checks and deposits in
- each category.
-
- If you want, you can add your monthly checks and deposits
- together into one big quarterly or annual file and can sort that
- file by payee name, expense category, amount, check number,
- cross reference or date, thus producing a complete, detailed
- breakdown of each check and each deposit for the entire year.
-
- CK labels each report entry to show which checking
- account, (e.g. General, Trust, Personal, etc) each check was
- written on.
-
- CK will prepare a "bar" chart of your income and expenses
- with dollars along the vertical axis and categories along the
- horizontal axis. These charts can be manipulated to produce an
- annual chart with dollars along the vertical axis and months
- along the horizontal axis.
-
- Each check takes up 53 bytes and each narrative descrip-
- tion takes up 64 bytes.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- ▓ ¡ 6
-
- Sec. 2 A Getting Started -- General Rules
-
-
-
-
- SECTION 2
-
- GETTING STARTED
-
-
- (A) BASIC ASSUMPTIONS MADE IN THIS MANUAL
-
- GENERAL RULES FOR USING YOUR COMPUTER WITH THIS PROGRAM
-
-
- It is probably a good idea to make clear some basic
- assumptions about how your computer works. I will put all of
- them here so that I don't have to repeat them in each chapter
- and so you don't have to re-read them in each chapter.
-
- First: CK doesn't care if you type in UPPER CASE or lower
- case. Except for the "Special Description" lines, CK automati-
- cally translates lower case entries to upper case. Therefore,
- all your file names, your disk drive designations, Y's and N's
- for YES and NO, category codes, payee names, everything except
- special descriptions, are always converted to upper case. If it
- is easier for you to type everything in lower case, please feel
- free to do so.
-
- Second: Throughout the manual I will tell you to press
- certain keys and I will give examples of things to type. I will
- give you these instructions by printing that letter within quotes.
- For example, if I want you to press a "P" I will say Press "P".
- Don't type the quotes, just the P.
-
- Third: The control key is usually at the lower left of
- the keyboard and is often labeled "CTRL". If I want you to hold
- down the control key and at the same time press a P, I will say:
- Type a control "P".
-
- If you are typing an entry and you make a mistake, press the
- backspace key and it will move the cursor backwards and erase.
-
- 7
-
- Sec. 2 A Getting Started -- General Rules
-
- If you don't have a word processing program and
- you want to print your reports, you can copy the file to
- your printer. For example, C:\CK>COPY 1-93.CAT LPT1:
- will cause the file 1-93.CAT to be printer on your printer.
-
- If you have a hard disk, use the PROMPT command to be able
- to see what subdirectory you are in. For example:
- C>PROMPT $P$G [ENTER]
- C\WP51>
-
- If you have a hard disk, create a subdirectory called CK
- and put all your check files into it. At the C:\> type:
- C:\>MD CK [ENTER]
- C:\>CD \CK
- C:\CK>
- C:\CK>copy a:*.* [ENTER]
- C:\CK>CKZIP [enter] [this decompresses the files]
- C:\CK>CK [enter] [this runs the program]
-
-
- 8
-
- Sec. 2 A Getting Started -- General Rules
-
- Every place in the program where you have to
- answer a question and your answer will always one character long
- like a Y or an N those are entered by just typing them. You
- don't have to press ENTER.
-
- Sometimes, the number of characters you will type cannot
- be known in advance by the program. For example, if you are
- asked for a file name, that name could be anywhere from one to
- eight characters long. In that case, you will have to type your
- answer and then press ENTER to let the program know that you
- have completed your entry and that it can now proceed.
-
- Filenames: CK allows you to pick your own file
- names for your data files. It is usually helpful to pick a name
- that describes your data. If you have a file of checks for the
- month of April 1993, then a good file name would be 4-93 or
- APRIL93. If these checks are only for your trust account then a
- good name would be TR4-93.
-
- The file name CANNOT be more than eight characters long
- (ABCDEFGH) and it CANNOT have a decimal point in it. For
- example ABC.DEF is not a legal file name in CK. You can't do
- this because CK automatically puts the extension .CKD after the
- name of every file of checks.
-
- Your file names CANNOT have slashes or backslashes in
- them because DOS uses these characters. If you include a slash
- in your file name, DOS you will generate an error. Also, Your
- file name CANNOT have SPACES in it!
-
- CK sees all money spent, that is all checks, as
- positive numbers and all money received, that is all deposits,
- as negative numbers. If you ever see a negative number as a
- check amount, that means that CK is treating that entry as a
- deposit. Codes for Deposits ALWAYS end in a slash, e.g., SAL/ for
- salary received.
-
- Last: If you want to sort a file but can't remember your
- file name, type in a garbage name in response to the
- file name question and CK will display your list of files. If the
- file you want is not on the list, Press ENTER. When in doubt,
- press ENTER. In most of the modules, ENTER to a question
- will return you to the previous question or to a menu which will
- allow you to leave the module.
-
-
-
-
-
- 9 - 11
-
- Sec. 2 A Getting Started -- General Rules
-
-
-
-
-
- (B) TURNING ON YOUR MACHINE AND COPYING THE CK PROGRAMS
-
- For Hard Disk Computers
-
- If you have a hard disk, make a CK subdirectory, go to it,
- and type C:\CK>COPY A:*.* [RETURN] Next type: CKZIP [enter].
- This decompresses the programs.
-
- To begin type C:\CK>CK [enter]. CK will begin with the
- Main Menu.
-
- 13
-
- The program will immediately
- notice that it cannot find a file containing the letter of the
- drive which will hold your data disk. It will immediately
- ask you for the drive where you want to put your data disk.
- You may pick any letter from A to L.
-
- In our example, we would answer C.
-
- WARNING: Always keep a backup of your data disk. Disks
- do have a habit of dying. If yours gets its directory damaged
- it may not be salvageable. Every two or three months, it would
- be a good idea to copy your data disk onto your backup disk.
-
- You will now be returned to a menu which will allow you to
- set up your income and expense categories. Press "S" to
- set up your income and expense code name.
-
- Next, you set up your list of Checking Accounts (C on the Main
- Menu). Next, you enter your income and expense data. Last,
- sort your entries and prepare your reports.
-
- ABOUT COLOR
-
- The default colors are white letters (the foreground color) on
- a blue background. These colors can be changed by placing the numbers
- your alternate colors in the DISKDRVE file.
-
- Let me explain: each color has a number according to the list
- below:
-
- 0=Black; 1=Blue; 2=Green; 3=Cyan; 4=Red; 5=Magenta
- 6=Brown; 7=White; 8=Gray; 9=Light Blue; 10=Light Green
- 11=Light Cyan; 12=Light Red; 13=Light Magenta 14=Yellow
- 15=Bright White;
-
- 14
-
- Thus, Bright white letters on a blue background (the
- default) would be 15 (bright white), 1 (blue);
-
- Blue letters on a white background would be 1 (blue
- 15 (bright white);
-
- You can add two lines of color numbers to your diskdrve
- file to tell CK that you want it to use the specified
- colors instead of white letters on a blue background. For
- example, if you wanted White letters on a Black background,
- your DISKDRVE file would look like this:
-
- C [DATA DRIVE NAME, DRIVE C]
- 15 [THE NUMBER FOR THE COLOR WHITE]
- 0 [THE NUMBER FOR THE COLOR BLACK]
-
- Don't type in the information in the brackets. That is
- just to explain the data to you. Here is how you could create
- a diskdrve version to put white letters on a black background:
-
- C:\CK>COPY CON: DISKDRVE [RETURN]
- C [RETURN]
- 15 [RETURN]
- 0 [RETURN]
- ^Z [CONTROL Z THEN RETURN]
- 1 file(s) copied
-
- The control Z means that you hold down the control key and press
- a Z at the same time.
-
- If you are happy with white on blue, YOU DON'T HAVE TO DO
- ANYTHING AT ALL TO DISKDRVE. JUST LEAVE IT ALONE AND YOU WILL
- GET WHITE ON BLUE.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 15
- Sec. 2 B - Getting Started -- Copying The Program
-
-
- (C) THE MAIN MENU EXPLAINED
-
-
- The Main Menu looks like this:
-
-
- Copyright David M. Alexander, 1984, 1987 For This Program And
- For ALL Programs Called From This Program
-
- Revision No. 3.30 March 11, 1993
-
- **** MAIN MENU ****
-
- D DATA Entry From Your Check Stubs,
- L LOOK At A File Of Checks
-
- S SORT Your Checks & Create Reports
- Y YEAR TO DATE Reports
- R REPORT Information/Help
- P PRINT Checks On The Printer
-
- E EXPENSE Category Set up/Display
- C CHECKING Accts Set up/Display
-
- A ADD Several FILES Together
-
- X EXIT To The Operating System
-
-
- When you want to enter your checks and deposits into the
- program, you press D.
-
- When you want to review the checks you have entered or
- correct typo's or add or delete checks, press L.
-
- When you want to prepare reports, you will sort your
- checks by name, number, amount, etc. Press S.
-
- When you want to create a year to date report of your
- income and expenses, press Y. CK will display the Year To Date
- menu and give you the opportunity to erase the old year to date
- report and create a new one or to add files to the existing
- year to date report.
-
- When you are unsure how to print a hardcopy of your re-
- ports, press R. CK will tell you how to print your reports.
- P will let you print your checks on the printer.
-
- When you want to set up or change or look at your cate-
-
- 16
-
- Sec. 2 C Getting Started -- The Main Menu
-
- gories of income and expenses, press E.
-
- When you want to set up or change the list of your various
- checking accounts, press C. You will be able to chose up to
- 9 different accounts and will be able to sort each account separately.
-
- When you want to add several files together press A.
- CK which will allow you to add several individual files into one
- big file, e.g. add three months of checks together to have one file
- for the whole quarter.
-
- When you want to return to the operating system, press X
- which will and put you back into DOS.
-
- WHEN YOU FIRST START THE PROGRAM, you will be automatically
- taken to the module to set up your expense categories. After
- returning to the Main Menu, press C to set up your list of
- checking accounts. Only after you have done this will you
- press D to enter any data. Only after you have entered
- your data, will you press S to sort your checks and create
- your reports.
-
- You will be wise to create your reports to disk files
- and print the files on your printer through your word processor
- or through the DOS PRINT command or COPY filename LPT1:
-
- If you don't have a word processor, get one!
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 17
-
- NOTES TO SHAREWARE USERS
-
- CK QUICK USE OUTLINE
-
- The short course in using CK is as follows:
-
- 1) copy the disks as outlined above;
-
- 2) put the input disk in the A drive or, if you are using
- a hard disk, go to your hard disk;
-
- 3) type A>CK [return] or C:\CK>CK [return]
-
- 4) You will be asked what drive you want to use as your
- data drive. If you are using floppies, say B . If you are
- using a hard disk, answer with your hard disk drive letter,
- usually C.
-
- 5) press S to Set up your income and expense categories.
- OR press D and then give the name: SAMPLE
- 6) when asked, respond with the name of a file to hold
- your income and expense categories of up to seven (NOT eight)
- characters --- use your initials or just call it EXP for
- expenses.
-
- 7) enter your income and expense codes in answer to the
- prompts on screen;
-
- 8) when done, return to the main menu;
-
- 9) Press C on the main menu, then when the next menu
- appears, press S to Set up your list of checking accounts. You
- can have up to 9, e.g. general account, trust account, Bank Of
- America account, Visa Card, American Express, S & L account,
- etc. OR press D, and SAMPLE list will appear.
-
- 10) Go to the main menu and press D to enter your Data
- (that's your checks and deposits). When done go back to the
- Main Menu.
-
- 11) Type S on the main menu to go to the sort
- menu. Select the type of report you want to create and press the
- menu entry for that kind of report. When the report is
- completed, print it:
-
- a) through your word processer, OR
-
- 18
-
-
- b) A>COPY B:FILENAME.XXX LPT1 [return]
- [For example: OCT93.CAT]
- The above Table of Contents gives you an outline of what is
- in the full CK manual. Users who register with me will get a
- disk containing the full manual.
-
- To register, send me your name and address and $25. If you
- use CK, I ask you to send me the $25 as part recompense for the
- many hundreds of hours I have invested in the program.
-
- Commercial users, corporations, are also asked to pay the $25
- if they use the program. If you haven't registered the program,
- don't call with questions. If you have registered and you call
- and I can't take your call, I will return your call collect.
-
- David M. Alexander
- 2600 El Camino Real #506
- Palo Alto, CA 94306
- 415-857-9233
-
- If you like CK, you should consider trying MR. BILL tm, a
- program I wrote to keep time and prepare full bills/invoices
- including ageing, chronological reports, management reports,
- variable billing rates and all the good stuff I needed for a full
- billing program for my law practice. MR. BILL is also available
- from the distributor who sent you CK.
-
- Take care,
-
- David M. Alexander
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 19
-
-